VACANCY – Office Administration

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Job Description

A vacancy at our school has arisen for a full-time Administration Executive. The working hours will be from 7am – 3pm (full time) Monday – Friday.

The duties for the suitable candidate will be as follows:

  • Provide administrative support to the administration office;
  • Assist in the smooth running of the office;
  • Participate in staff meetings;
  • Maintain and update the filing system as necessary;
  • Ensure the maintenance and the upkeeping of all documents
  • Ensure all documentation aligns directly with the internal procedures;
  • Assist in the creation and review of templates, forms and SOPs.
  • Assist in the execution of the internal process;
  • Develop, revise and write minutes and reports as necessary;
  • Deal with enquiries and requests for information from both internal and external clients including meetings with new, potential clients and registrations;
  • Assist with the organization of school trips, outings, erasmus, distribution of circulars in a timely manner and relevant logistics.
  • Ensure that financial, legal or administrative requirements and regulations are complied with;
  • Assist in managing, implementing and updating existing policies as well as processes and procedures related to the smooth running of the school;
  • Ensure sensitive data and information is stored and retained in line with GDPR requirements and confidentiality of information is maintained in all communications;
  • Taking the initiative to simplify processes whilst observing the Schools’s policies, processes and procedures;
  • Carry out other duties as directed by the Director or representative.
  • A’ level 5 qualification or higher is required to apply for this position in business management, administration, sales, early years management or equivalent.
  • Full induction training will be given to the right candidate and the ideal candidate would be available to start in June.

Newark School Malta has zero tolerance to child abuse and harm as per SL 327.546 and a recent copy (less than 3 months) of the police conduct will be required.