Administration Executive
A vacancy at our school has arisen for a full time administration executive. The working hours will be from 7am – 3pm (full time) Monday – Friday.
The duties for the suitable candidate will be as follows:
- Provide administrative support to the administration office;
- Assist in the smooth running of the office;
- Participate in staff meetings;
- Maintain and update the filing system as necessary;
- Ensure the maintenance and the upkeeping of all documents
- Ensure all documentation aligns directly with the internal procedures;
- Assist in the creation and review of templates, forms and SOPs.
- Assist in the execution of the internal process;
- Develop, revise and write minutes and reports as necessary;
- Deal with enquiries and requests for information from both internal and external clients including meetings with new, potential clients and registrations;
- Assist with the procurement of internal resources such as stationery
- Assist with the procurement of uniforms and ensure that re-order levels are kept in line
- Assist with the organization of school trips, outings, erasmus, distribution of circulars in a timely manner and relevant logistics.
- Ensure that financial, legal or administrative requirements and regulations are complied with;
- Assist in managing, implementing and updating existing policies as well as processes and procedures related to the smooth running of the school;
- Ensure sensitive data and information is stored and retained in line with GDPR requirements and confidentiality of information is maintained in all communications;
- Taking the initiative to simplify processes whilst observing the Schools’s policies, processes and procedures;
- Carry out other duties as directed by the Director or representative.
A level 5 qualification or higher is required to apply for this position in business management, administration, sales, early years management or equivalent.